AKWAABA APP : STATEMENT OF BENEFITS
We have upgraded and re-branded our Database Management Software, now called Akwwaba App. It comes with Attendance Clocking App, File Management App, Dues Management App, Employee Duty Tracking App. Mass Communications App (Bulk SMS/Voice Call), and integrated Social Media Platforms.
Our database management software comes in web and android versions. It’s user-friendly, highly secure, and affordable.
- It stores very large amounts of data
- It allows easy input and editing of data
- It enables automatic updating and recalculating of data
- It makes easier to query, search, filter, and retrieve required data.
- It formats arranges and presents information in customizable ways
- It can easily share the information with other software applications
- It allows centralized use of information amongst many users over a network and therefore reduces duplication.
By signing up on our software, it saves you money, time, headache and regrets.
It also gives you comfort and convenience.
What more can you ask for in a membership database software?
By signing up on Akwaaba App, you are likely to reduce your annual budget on administrative operations by about 40%. It will also remove operational inefficiencies and promote growth. The following are a few key areas that the Akwaaba App can help save cost if the software is used effectively.
IT SAVES YOU MONEY BY REDUCING YOUR EXPENSES ON OFFICE STATIONERY
Subscribers of Akwaaba App gradually cut down on office stationery, thereby reducing their expenses on these office items. With Akwaaba App you do less paperwork since most of the things which require these items can easily be done on the software; even faster.
- Pens (blue, black, red)
- Permanent marker
- Pencil and pencil sharpener
- Colored pens
- Colored markers
- Correction tape / fluid / Liquid Paper
- Mechanical pencil and spare leads
- Plain paper (for printer)
- Notebooks, ruled paper,
- Sticky tape + dispenser
- Packing tape
- + dispenser
- Stapler and staples
- Rubber bands
- Paper clips
- Hole punch:
- Manila folders
- Storage pockets
- Arch folders
- Folder dividers
- PVC files
- Filing trays
- Sticky labels for addressing or filing
- Box cutter / utility knife / Stanley knife
- Printer toner (printing of registration forms, etc.
- USB memory sticks
Estimate how much the above items will cost you annually.
YOU DON’T NEED TO BUY SHELVES OR FILE STORAGE DEVICES
By signing up on the Akwaaba App, you may not need to spend money on file shelves since the Akwaaba App makes it possible to upload your scanned documents into folders which are securely saved on the cloud.
You can store, update and retrieve document/information at anywhere and anytime.
Estimate how much the above items would cost you to keep piled up files/ documents/records.
IT SAVES YOU MONEY SINCE YOU DON’T NEED TO PRINT REGISTRATION FORMS AND PASSPORT SIZE PICTURES
The manual way of data management requires that you printing the membership registration form to fill where the member’s passport size image is glued or stapled on the form. In some situations members’ passport size images are pasted/hanged on notice board for easy identification.
You can save yourself from the cost of printing the registration forms and printing of passport size pictures when you sign up on the Akwaaba App.
You can generate the membership registration form the software and fill the form with options to take picture, resize the image and attach to the form and submit online.
Estimate how much it will cost you to print the registration forms and passport size pictures.
IT SAVES YOU MONEY SINCE YOU CAN EASILY DETECT INACTIVE MEMBERS WHO MAY TRY TO CHEAT THE SYSTEM
Organizations that have large membership sizes such as churches that do not have effective systems to track inactive, end up spending money undervingly on inactive members who only show up when they need financial support.
They hardly attend church, participate or contribute financially to the activities of the church, yet when they need help quickly come in to seek help. These are not genuine members and must be treated as such.
The Akwaaba App can address this challenge. It comes with an effective attendance management system and dues payment solutions that can track every member’s activeness in the church or organization. You can easily filter to view a member’s profile to know how many times he or she has attended church within the year and he/she was last seen at church.
The software will help you to identify inactive members so as to be fair, firm, just and to discourage truancy among members knowing that they will be fished out and will not get any financial assistance when they are bereaved, sick, etc.
Just write down how much money can be saved annually as a result of blocking the holes.
IT SAVES YOU A LOT OF MONEY SINCE YOU DON’T NEED TO DEVELOP YOUR OWN SOFTWARE
If you want to develop elaborate software like Akwaaba App. it will take you not less than 3 years with a huge investment. It will come with yearly maintenance ( renewing the domain, hosting and security). You need a tech team or developer who can attend to the system anytime there is troubleshoot to ensure the effective running and use of the software.
Why would you want to spend a fortune and go through all this hassle when you can sign up on the Akwaaba App in less than 10 minutes to have the full suite of the App and start using it right away. You only pay an annual or monthly maintenance fee depending on your payment plan. The amount you pay as an annual maintenance fee for the Akwaaba App is far less than what you would have paid if for maintenance cost for software developed by yourself.
IT SAVES MONEY SINCE YOU DON’T NEED TO BUY A BIO-METRIC CLOCKING MACHINE
It’s relatively expensive to acquire a good finger print bio-metric clocking machine and install as compared to the cost of Akwaaba App with all the solutions it offers.
Much as the finger print bio-metric clocking machine is easy to use and offers maximum security, it comes with some challenges which include:
- System failures – the scanner may suffer technical failures and limitations such as power outages, errors and environmental factors. Since the manufacturers may not be around to fix any technical error, sometime it is difficult repair it and there you have to abandon it.
- Exclusions –older people with a history of manual work may struggle to register their worn out finger prints into a system or people who have lost their fingers or hands would be excluded.
When you sign up for the full suit of the Akwaaba Why spend a lot of money for a Bio Metric Clocking Machine when you can pay less to have the full suite of the Akwaaba App which comes with an integrated Clocking App virtually for free.
IT SAVES YOU MONEY SINCE YOU DON’T NEED TO PRINT ATTENDANCE SHEETS
Alternatively, if you choose to use printed attendance sheet/books to manually mark attendance. While this may initially seem less expensive, but if you consider the cumulative cost of printing and the inefficiencies associated with manual attendance clocking is it by far higher than the cost of using the Clocking App integrated in the Akwaaba Software.
The time they say is money, so why do get yourself stacked with manual system for your membership data management when you can sign up on the Akwaaba App to fast track your membership data management to save time and stress. Who in his right thinking would waste his time and allow himself to go through avoidable stress?
IT SAVES YOU TIME SINCE IT ENABLES YOU TO REGISTER YOUR MEMBERS FASTER
But why would you waste precious time and undergo the following stressful exercise to manage your membership data?
First, you need to design your membership registration form, then print the forms, give them out to members to fill, collect the filled forms, get a photographer to take passport size pictures of all the members and print them, paste or glue all the pictures one-by-one on the completed forms, file all the completed forms and keep them in a shelve or a drawer or alternatively you might want to re-enter the data into an excel sheet and save it on your computer or external drive. This process might take you weeks and months to gather the data.
The Akwaaba App, saves you all this stress. It comes with a default registration form with option to customize it.
You can generate a registration web link for members to complete the form and attach a soft copy of their passport size pictures or Admin can fill an excel registration template and upload it on the software to register them in bulk within minutes. It comes with options to the member to update the information directly on his phone or the admin can do that from his end.
IT SAVES YOU TIME BECAUSE YOU CAN SEARCH OR UPDATE RECORDS FASTER
One of the major disadvantages of manual data entry and management is that it’s very stressful and time consuming when you are searching for information. You have to lift bulky files back and forth, particularly if what you are searching for is buried under piled up and dusty documents. As if that is not enough, you have to go through the agony of flipping through several leaflets of papers to locate the exact information you are looking for and re-arrange all back as it were.
Again, hard copy data comes with the challenge of going through the same process of registration to update members’ information which have changed after a long while. Also, you need to manually do statistical breakdowns of your membership to know the total number of children, teenagers, young adults, older adults, and the aged, including active and inactive members in your organization.
Save yourself from tall his discomfort by signing up on Akwaaba App which comes with easy search and filtering options.
You can filter your data either by name, range of dates (from-to), gender, group and more to pull out the information you are searching for. It also comes with the option to download the filtered information in excel or PDF and you can print it out.
It’s also comes with easy options to update member’s information on the app. Akwaaba App gives you accurate statistical breakdowns of your membership to know the total number and percentage of children, teenagers, young adults, older adults, and the aged, including active and inactive members in your organization.
IT SAVES YOU TIME BECAUSE YOU CAN MARK MEMBER ATTENDANCE FASTER
It is very cumbersome, less secure, stressful and time consuming to mark and manage attendance manually.
Besides, it creates room for cheating the system as some may mark for their absentee friends which may not reflect the true attendance records for the day.
To put together monthly, quarterly or yearly attendance report, you have to go through several attendance sheets and to manually tabulate the days the member was present or absent.
This is why you need the Akwaaba clocking App which is designed to eliminate all the above challenges.
Once you have registered your members on the software, those with android phones can download the Akwaaba App from Playstore. The App is location sensitive, meaning one can’t clock in if he or she is not at the meeting grounds.
Again the App is device sensitive; meaning nobody can clock for another except the admin users who have the privilege clock in for those who are not having the app on their phones.
Admin has the option to cancel attendance and to post-clock a member who attended the meeting but was not marked.
The app gives you real time attendance report with option to filter by date to view attendees and absentees. It also comes with option to directly call or whatsapp the absentee member on the app.
Absentee members can enter excuse message and it will automatically send the message as SMS to the right officers/authorities.
IT SAVES YOU TIME BECAUSE IT TAKES MINUTES TO SETUP YOUR DATABASE SOFTWARE ACCOUNT; YOU DON’T NEED TO SPEND YEARS TO DEVELOP ONE
Aside the huge associated cost, takes a long time to conceptualize and develop your own database software. Besides, it takes much more efforts and time to integrate SMS and Voice Call systems which depends on third party services.
Your best option is to sign up for a tried and tested subscription based database software. The developer or provider has done all the thinking and gone through all the pains to make it user-friendly and secure.
All you need to do is to verify all the claims about the functionalities of the software and when you are convinced, you go ahead and sign up and start using it immediately.
Click Communications Ltd offers you full money back if your are not satisfied with the Akwaaba App and you can download all your data and close your account.
You are also given 30 days free trial to test the software, 24/7 service support and training to use the software effectively.
This is the best offer you can get on the market. In less than 10 minutes your account is set up and your good to go once you pay the activation fee.
It’s self-service, you can pay for your subscription online, through mobile money.
IT GIVES YOU ENOUGH DATA SPACE, STORAGE & SECURITY
Manual ways of storing documents may seem fast and easy at the start but when your organization start growing, this manual process of managing your documents becomes even more frustrating. In this digital and information age, it is highly necessary to use digital solutions to keep accurate records. Below are a few disadvantages of manual data management and why you must sign up on the Akwaaba Software.
WASTE OF OFFICE SPACE
AVOID THE POSSIBILITY OF DAMAGING & MISPLACING YOUR DOCUMENTS
You may regret it having lost valuable documents/information which in most cases you cannot restore them once lost. You may have to start all over again painfully.
When you sign up for our database software, you have no reason to worry about any of the above concerns. We have a contract with you to protect your data and respect your data privacy. We ensure your data securely save on the cloud. You can access your data on any internet device anywhere, anytime. You also have the option to download your data for back up.
IT MAKES EASY FOR YOU TO UPDATE OR MAKE CHANGES TO DOCUMENTS
Our database software/Akwaaba App provides options to easily edit your records and images, and save.
Click Communications Ltd is certified by the Data Protection Commission of Ghana, and therefore we comply with best practices including internal policies that regulate data security management among employees and external stakeholders to make sure your data and privacy are secured and protected.
WHY YOU MUST ALWAYS CHOOSE CLOUD STORAGE OVER HARD DISK DRIVE STORAGE
There are several reasons why you should go for a cloud based data storage systems as against hard disk drive storage systems.
Saving your organization’s documents or files on your computer drive, external drive or pendrive may seem cool but it comes regrets and pains in the end.
So it’s right about time you dump the practice of saving your organization’s data on external hard disks and switch to cloud storage for your data backups.
Below are some useful information about cloud storage and disk storage to help you make informed decision.
BEWARE OF THE POSSIBILITY OF LOSING YOUR DATA IF YOU SETTLE FOR HARD DISK STORAGE SYSTEMS
Your computer or external drive can be stolen or you can crash it and lose your entire document which you have saved for years. This can be very painful. If you are lucky you may recover some documents from a crashed drive but in most cases you may not be able to recover the files. Your information is gone for good.
Let me share my bitter experience with you. A thief broke into my room and made away with my 2TB external drive which almost full with my valuable documents including my wedding pictures, videos, projects and very important documents. Every document I has saved for over past five years vanished.
Each time I remember it, it hurts me so badly.
Cloud storage is the highly recommended, You can avoid such unfortunate situation from happening to you or your organization by signing up now on the Akwaaba App.
Akwaaba App is a cloud-based software that guarantees constantly backed up of your data; no fears of losing data and no worry about virus attacks etc.
In the past, security was one of the major flaws with cloud storage, as some cloud providers were losing users’ data to hacks. Thankfully today, cloud security has been advanced. Most cloud providers now use encryption which cannot be virtually cracked to protect users’ data.
ALWAYS PUT DATA SECURITY AHEAD OF COST WHEN CHOOSING YOUR DATA STORAGE SYSTEM
For many, their focus is to go for the cheapest storage or backup solution; therefore they seem more attracted to disk drives as their immediate option as against cloud storage which requires a monthly or yearly subscription.
It is highly important not to lose sight of what you are getting in return for the pricing difference. If you lose your external drive, chances are that the warranty may pay the cost of the drive itself but the manufacturer won’t help you recover your valuable files.
There is absolutely no chance that your files can disappear on your cloud storage account.
This is why we recommend Akwaaba Software to you, your all in one cloud-based data management software.
We can guarantee that, there’s little question about Akwaaba App, it’s your best bet when it comes to data management and cloud storage to back up your data.
Going for cloud based system will give you absolute peace of mind to back up your data frequently from any device and at anytime.
In no time, hard drives will be outmoded just like floppy disks and CDs as a result of digital advancement. It’s time to make the shift before it is too late.
It is abundantly clear that manual data storage is not the best option for any forward and smart thinking organizations in this digital age due to its associated disadvantages.
Cloud-based data management solutions guarantee convenience, comfort and peace of mind.
Below are a few exciting features on Akwaaba App that give you the experience of convenience and comfort.
a. You can easily, upload, filter, search and download your data in pdf or excel file.
b. You don’t have to worry about technical challenges because we are available to attend to you 24/7.
c. The Akwaaba App is simple to use. You don’t have to be an IT expert to use it. If you can use Whatsapp, facebook, Gmail etc then you can use the App, you just need a little guidance.
d. The Akwaaba App provides you with statistical breakdowns of your members to know the total number children, teenagers, adult males, adult females and aged with their percentages to help you measure growth and to make data-driven decisions.
e. Both admin and members can view absentees and attendees and can directly call or WhatsApp the absentee member.
f. Admin can send bulk message to members via bulk SMS or bulk voice call.
g. Admin can post announcements, share video or audio messages on the app with an option for members to comment on the post.
h. Members can view a list of members who are celebrating their birthdays and upcoming birthdays for each month. It comes with an option to send birthday wishes to the celebrants.
i. The Akwaaba App comes with integrated WhatsApp, Facebook, Instagram and Twitter links that allows you to explore the social media pages of other members.
THE CONVENIENCE AND COMFORT WITH CLOUD-BASED DATA STORAGE
You only need an Internet connection and the required permissions or passwords to access your cloud-stored data.
You can retrieve your data from anywhere even on a mobile device.
A flexible and agile data storage system that increases as your business or storage needs grow.
Cloud storage allows easy and efficient collaboration. Teams working on the same project can access the same data and tools and work together more efficiently.
Cloud is more secure because cloud providers have the latest security and disaster recovery measures in place.
When you switch to cloud computing you reduce energy consumption by 70% or more. It’s a green way of doing business.
Cloud providers also give you access to more tools and capabilities such as virtualization, collaboration tools, data protection, and security protocols, and much more.
THE DISCOMFORT AND INCONVENIENCES WITH MANUAL DATA STORAGE SYSTEMS
Manual/Local storage as the name suggests, is a system of storing your files and documents on hard disks or shelve.
It has the advantage of being cheap, easy to use, and the data is always under your control. However, this type of data storage has challenges or shortcomings.
For example, you could easily lose all your stored data if the physical storage device is lost, malfunctions, or breaks or destroyed by natural disaster. It is impossible to access your data if the storage device is not with you. Besides cannot share the data with any other person in different locations.
Manual or local storage can be quite costly, considering the acquisition and installation of the needed hardware and infrastructure. Local backups of your data can also be destroyed by a major on-site disaster.
In conclusion, it is obvious that cloud-based data storage is far better than manual/local storage; however, your ultimate choice will depend on how you consider the data important to you.
The choice is yours.
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